Inform references of the process and ensure they have agreed to participate.
Complete the Colleges Attended section and References section immediately so that references and transcripts can be received by SOPHAS.
At Least 10-12 Weeks Prior to Deadline:
Request that transcripts be sent to SOPHAS directly from your schools.
Confirm with your references that they have received the online reference request via e-mail.
Request that additional copies of transcripts be sent to you directly so that you can begin entering your coursework into your SOPHAS application.
Begin drafting your personal essays for each program to which you plan on applying.
At Least 6-8 Weeks Prior to Deadline:
Monitor your application for receipt of transcripts and letters of reference.
Follow up with SOPHAS on any missing items.
Complete filling out your application, and submit it to SOPHAS.
At Least 4 Weeks Prior to Deadline:
SOPHAS application has been submitted and all transcripts, payments, and at least two letters of reference have posted to the SOPHAS application.
The application has received a complete date and is in line for verification.
Monitor your application status regularly and follow up on any incomplete or undelivered statuses until the application is “verified.”
Yes, you should submit as soon as you have completed your application. Do not wait for letters of recommendation, official test scores or transcripts to arrive. Submitting as early as you are able will expedite the processing of your application. However, once submitted, no additional changes can be made (although you may add additional designations).
Once you submit, you should monitor often your status in the “my status” section to ensure that all required documents are received and your application is being processed. SOPHAS will e-mail you if there is an issue with any documentation or coursework. Check your status often until you application is complete.
SOPHAS will only accept evaluations obtained from World Education Services (WES ICAP). SOPHAS cannot accept any documents other than the WES ICAP evaluation. For more information on applying as an international applicant, visit www.my.sophas.org
While all schools and programs strive to review applications as quickly as possible, the timing varies depending on their deadlines and internal processes.
Applicants should log into both their SOPHAS and WES accounts (if applicable) often to track their application status. If there is an issue, SOPHAS and/or WES will communicate with students via email messages.